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Corporate Travel & Events Specialist

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Industry:
Banking/Financial Services
Category:
Distribution & Logistics
Total Position:
1
Job Type:
Full Time/Permanent ( First Shift (Day) )
Job Location:
Islamabad
Gender:
No Preference
Minimum Education:
Bachelors
Career Level:
Experienced Professional
Minimum Experience:
2 Years
Apply By:
Feb 9, 2020
Posted On:
Jan 9, 2020
Job Description

Job Objective:

  • Responsible for Business Travel & Logistics arrangements of Bank personnel and those who are engaged by the Bank for consultancy/projects/special assignments and are entitled to be provided such services.

Key Responsibilities:

Travel & Stay Arrangements (Domestic / International:

  • Travel & Stay Arrangements (Domestic / International:
  • Arrange, support, & coordinate for all domestic & international travels & stay (if required) arrangements for those who are authorized by the bank.
  • Manage end to end facilitation of visa for international travel and provide full assistance to respective traveler/team as per required paperwork. Ensure this process is seamless and take full ownership in the process. MPO will directly monitor this process and facilitate. 
  • Ensure pool of accommodation in major cities is updated quarterly basis. Quality check of service providers, hotels/guest houses, rental vehicles & transportation, travel agents are reported and updated as per requirement.
  • Ensure HR travel policy is strictly adhered and practiced.
  • Create monthly reports of bookings for line manager and filing.

Arrangements for Meetings / Banquet / Lunch / Dinner:

  • Make arrangements for all KBL Official events including BODs lunches, Dinners, Annual & Regional Sales Conferences, KBL Anniversary & AGMs.
  • • Manage and arrange emerging official lunches or dinners as advised by President’s office.
  • • Support & facilitate for logistics arrangement required by any department (e.g., HR for trainings, employee engagement events Retail for their conferences, meetings & sports Gala etc.) and or business meetings, official gatherings & lunches/dinners. 

Invoice Processing & Record Keeping/Business Cards:

  •  Process invoices from vendors and verify the costs.
  • Ensure vendor payments are made in a timely manner. 
  • Manage and retain agreements with Travel Agents and car rental services.
  • Stay up-to-date of all hotel costing and changes in rates.
  • Record keeping for audit & inspection purposes.
  • Prepare business cards for employees as per approved requests.   
  • Coordinate with vendors for designing and printing. 
  • Generate cost analysis reports with change in rates 

Automation of Travel desk:

  • Responsible for discussions and expeditious roll out of automation process for Travel Desk. 
  • Provide weekly update to MPO/team with respective department working on automation. 
  • Arrange and provide relevant information required in this regard to expedite and roll out of the automation Project.

Job Requirements:

Educational Qualification:

  • At least bachelor’s degree in Business Administration, Project Management, Computer Sciences, or Humanities from an HEC recognized/overseas university.

Skills:

  • Strong analytical, negotiation, interpersonal and communication skills.
  • Ability to adapt to a changing market dynamics and requirements
  • Highly proficient in MS office Suite and systems
  • Well organized, self-starter and services oriented.
  • Exhibits and upholds KBL’s values and social performance objectives.
  • Proactive and ready to recommend necessary initiatives
  • Able to do Multitasking
  • Technology Savvy
  • Excellent presentation skills

Duration and Nature of Previous Experience: 

  • At least 2-3 years of experience in travel coordination, administration, or related business support function.

Required Skills

Business Travel, Multitasking Skills,

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